Author Guidelines

TYPES OF ARTICLE

Research Article may be of any length which has not been published previously and it is not under consideration for publication elsewhere or it will not be published elsewhere in the same form. They should include an abstract of no more than 300 words and should be divided into numbered sections, as described in manuscript format. 

Review Article should give an extensive, up to date, state of the art account of a current important research topic. The article should be formatted as is a Research Article but contains a list of contents immediately after the abstract. 

*Any other article type and description.

THE MANUSCRIPT

Please refer to the submission checklist before sending the manuscript to the The Asian Journal of English Language and Pedagogy for review. Please ensure that the following items are present:

Articles must be submitted in English. The Asian Journal of English Language and Pedagogy only tolerate 30% of similarity index for all submitted article. 

The article submitted should be accompanied with a cover letter that state the novelty and importance of the work and why it is most suitable for the Asian Journal of English Language and Pedagogy . Please also provide 2 potential reviewers in order to expedite the review process in the cover letter. Contact details (name, institution, email and field) are helpful. COVER LETTER TEMPLATE

Article should be written in the Microsoft Words template: ARTICLE TEMPLATE

Authors should download one of the recently published article for clarification of formatting the manuscript. It is preferred to have the manuscript organized under the following headings: 

  • Title and Author(s) Affiliation
  • Abstract
  • Keywords (maximum of 6 keywords)
  • Introduction
  • Methodology
  • Results and Discussion
  • Conclusion
  • Conflict of Interest
  • Author Contribution 
  • Data Availability 
  • Declaration of Generative AI
  • Acknowledgements
  • References
  • Appendices/Supplementary Material (if any)

This document outlines the required format and key features that must be followed. These guidelines are important to ensure consistency in writing style and publication format.

Basic Format

  1. Language: English
  2. Font type: Arial.
  3. Main text font size: 10 pt.
  4. Paragraph alignment: Justified (aligned left and right).
  5. Line spacing: Single spacing (1.0).
  6. Margins: Top 2.5 cm, Bottom 2.5 cm, Left 3.0 cm, Right 2.5 cm.
  7. No extra spacing between paragraphs.
  8. Mathematical equations: Cambria Math, font size 10 pt, justified alignment.
  9. Code or algorithm: Courier New, font size 9 pt, justified alignment.

Title & Subheadings

  1. Main title: Title Case, clearly placed at the top of the manuscript (concise and informative; avoid abbreviations and formulas).
  2. Section subheadings: UPPERCASE, not bolded.
  3. Sub-subheadings: Capitalized for each word, numbered according to hierarchical format (e.g., 1.1, 1.2).

Article Structure

  1. Abstract: 250–300 words, without references or figures.
  2. Keywords: Maximum of 6, including SDG.
  3. Main sections: Introduction, Materials and Methods, Results and Discussion, Conclusion.
  4. Tables and Figures: Numbered sequentially (Table 1, Figure 1).
  5. Figure captions placed below the figure; Table captions placed above the table.
  6. Image resolution: 600 dpi (black and white), 300 dpi (colour).
  7. References: APA style (latest edition).

Additional Special Requirements

  1. Plagiarism check using Turnitin to identify errors and necessary corrections, as well as to protect copyright and citation integrity.
  2. AI Declaration: Authors must declare any use of AI in writing.
    Example:
    “In the declaration of generative AI and AI-assisted technologies in the writing process during the preparation of this manuscript, the author(s) utilized ChatGPT to assist with grammar refinement. Following the use of this AI-assisted tool, the author(s) thoroughly reviewed and edited the content to ensure accuracy and clarity and assume full responsibility for the integrity and quality of the final publication.”
  3. Ethics Statement: Mandatory if the study involves humans or animals.
  4. Conflict of Interest: Declare any financial or non-financial conflicts.
    Examples:
    “The authors declare no conflicts of interest.”
    “There is no conflict of interest regarding the publication of the paper in any journals.”
  5. Acknowledgement and Author Contribution must be arranged according to the required format.
    Example:
    “The authors are very grateful to … for their help.”

TITLE. Concise and informative. Please avoid abbreviations and formulae. 

Authors. Full names of all the authors should be given with superscript numbers indicating their affiliations. The corresponding author should be indicated by superscript asterisk. 

Affiliations. A full address of each author should be given and indicated by superscript numbers if the addresses of authors are different.

Corresponding author. The corresponding author’s e-mail address should be given. 

ABSTRACT. It must contain a brief summary of the purpose of the research, problem, method/approach, principal results, major conclusions and future/potential application of the work. An abstract is often presented separately from the article, so it must be able to stand alone. Therefore, references should be avoided, non-standard or uncommon abbreviations should be avoided, and abbreviations should be defined the first time they are used, both in the abstract and in the text. But, never define abbreviations in an abstract and text unless they are used later in the abstract (not more than 300 words).

INTRODUCTION. State the novelty/objectives and/or statement of hypothesis, research problem/or significant of the work and provide an adequate research background, avoiding a detailed literature survey or a summary of the results.

METHODOLOGY. Please provide sufficient detail on research design/methodology in order to allow the work to be reproduced. Methods that already published previously should be indicated by references: only relevant changes/modifications should be described in this section.

RESULTS AND DISCUSSION. Clear and concise. Please avoid extensive citations and discussion of published literatures.

Please ensure the figures and the tables included in the single file are placed next to the relevant text in the manuscript.

Tables. Tables (refer with: Table 1, Table 2, ..) should be presented as part of the text. A descriptive title should be placed above each table.

Figures. Figures (refer with: Figure 1, Figure 2, ...) also should be presented as part of the text. The caption should be self-contained and placed centred below the figure.

Equations. Equations (refer with: Eq. 1, Eq. 2, ...) and there should be one line of space above the equation and one line of space below it before the text continues. The equations have to be numbered sequentially, and the number put in parentheses at the right hand edge of the text.

CONCLUSION. Conclusions should reflect achievements of the authors’ work and it should be concise and conclusive.

**Starting 2026, authors need to add Conflict of Interest, Author Contribution, Data Availability, Declaration of Generative AI, and Acknowledgments, in the article.

Conflict of Interest. It should disclose any financial or non-financial interests such as political, personal, or professional relationships that may be interpreted as having influenced the manuscript. The phrase "The authors declare no conflicts of interest" should be included if there is no conflict of interest.

Author Contribution. All listed authors must have made a significant scientific contribution to the research in the manuscript, approved its claims, and agreed to be an author. It is important to list everyone who made a significant scientific contribution. Provide at minimum one contribution for each author in the manuscript and use the CRediT taxonomy to describe each contribution.

Example: Author name: Conceptualization, Methodology, Software. Author name: Data collection, Writing original draft. Author name: Visualization, Investigation. Author name: Supervision. Author name: Software, Validation. Author name: Writing, Reviewing and Editing.

Data Availability. The data availability statement is a valuable link between a paper’s results and the supporting evidence. JSML data policy is based on transparency, descriptions of what data are available and/or information on how to access data that is not publicly available.

Data availability statements can be in one of the following forms:

  1. All data generated or analyzed during this study are included in this published article.
  2. The datasets generated during and/or analyzed during the current study are available in the [NAME] repository, [PERSISTENT WEB LINK TO DATASETS].
  3. The datasets generated during and/or analyzed during the current study are not publicly available due to [REASON(S) WHY DATA ARE NOT PUBLIC] but are available from the corresponding author on reasonable request.
  4. Data sharing is not applicable to this article as no datasets were generated or analyzed during the current study.
  5. The data that support the findings of this study are available from [THIRD PARTY NAME] but restrictions apply to the availability of these data, which were used under license for the current study, and so are not publicly available. Data are however available from the authors upon reasonable request and with permission of [THIRD PARTY NAME].

Declaration of Generative AI. Authors must declare the use of generative AI in scientific writing upon submission of the paper. The following guidance refers only to the writing process, and not to the use of AI tools to analyse and draw insights from data as part of the research process. Generative AI and AI-assisted technologies should only be used in the writing process to improve the readability and language of the manuscript. The technology must be applied with human oversight and control and authors should carefully review and edit the result, as AI can generate authoritative-sounding output that can be incorrect, incomplete or biased. Authors are ultimately responsible and accountable for the contents of the work. Authors must not list or cite AI and AI-assisted technologies as an author or co-author on the manuscript since authorship implies responsibilities and tasks that can only be attributed to and performed by humans. The declaration does not apply to the use of basic tools, such as tools used to check grammar, spelling and references.

Declaration can be in one of the following forms:

  1. During the preparation of this work the author(s) used [NAME TOOL / SERVICE] in order to [REASON]. After using this tool/service, the author(s) reviewed and edited the content as needed and take(s) full responsibility for the content of the published article.
  2. Not applicable.

Acknowledgements. The funder attribution/Trust’s contributions/agencies must be acknowledged in the publication. The Funding agency (written out in full), grant number (in brackets), multiple grant numbers and agencies (separated by comma and space), should be included in the acknowledgement section.

REFERENCES. Please ensure that all references mentioned in the Reference List are cited in the text, and vice versa. DOI must be included.

Journal

Author AA. (Year). Title of article. Journal Title (Full name and italic), Volume (issue), pages. doi number [Do not use et al. Include names of all the authors]

Example : Zin SM, Mohamed F, Noor NNM. (2022). Numerical taxonomic evaluation of leaf architectural morphology of Vitex L. species (Lamiaceae Martinov) in Peninsular Malaysia. Journal of Science and Mathematics Letters, 10(2), 1-15. doi:10.37134/jsml.vol10.2.1.2022

Book

Author AA. (Year). Book title. Publisher, Place/Country, page.

Example : Miller JN, Miller JC. (2010). Statistics and Chemometrics for Analytical Chemistry. Pearson Education Limited, England, p. 202-210. 

Paper in proceedings

Author AA. (Year). Title. Proceedings of the [Conference name], [Date], [Venue]. 

Example : Duckworth, A. L., Quirk, A., Gallop, R., Hoyle, R. H., Kelly, D. R., & Matthews, M. D. (2019). Cognitive and noncognitive predictors of success. Proceedings of the National Academy of Sciences, USA, 116(47), 23499–23504. https://doi.org/10.1073/pnas.1910510116

Dissertation/Thesis

Author AA. (Year). Thesis title. Master/PhD Thesis/Dissertation, [Name of University], Place/Country. 

Example : Kabir, J. M. (2016). Factors influencing customer satisfaction at a fast food hamburger chain: The relationship between customer satisfaction and customer loyalty (Publication No. 10169573) [Doctoral dissertation, Wilmington University]. ProQuest Dissertations & Theses Global.

Online sources

Website name. (Year). Place, Publisher; [accessed Date]. URL. 

Example : Bologna, C. (2019, October 31). Why some people with anxiety love watching horror movies. HuffPost. https://www.huffpost.com/entry/anxiety-love-watching-horror-movies_l_5d277587e4b02a5a5d57b59e

Online Submission

Article should be sent through our eJournal UPSI (https://ejournal.upsi.edu.my/index.php/AJELP/index) online submission.

All authors must submit the following documents: (1) Cover Letter, (2) Full Manuscript (With author details) and (3) Full Manuscript (Without author details).

SUPPLEMENTARY MATERIAL 

It should contain relevant and complementary data to those presented in the manuscript. Supplemental material always remains associated with its article and is not subjected to any modifications after publication. These files may be submitted in various formats but should be publication-ready, as these files are published exactly as supplied. Material that has been published previously is not acceptable for posting as supplemental material. Their format can be tables, graphs, spectra, films and so on. All are supporting information should be referred to in the manuscript, with titles (and, if desired, legends) for all files listed under the heading ‘Supporting Information’.

REPRODUCTION PERMISSION

For any illustrations, tables, or figures already published elsewhere, authors are responsible for getting permission from the copyright holders. The publisher of the journal or book in which the Figure or Table first appeared is most often the copyright owner. In this case, a letter from the author(s)/publisher should be included to confirm that permission to reproduce the image has been given.

PEER-REVIEW

All papers are subjected to a preliminary evaluation by an Editor, who may reject an article before it has been submitted for peer review if it falls outside the journal's scope or is of inadequate quality. Following this first screening, manuscripts that seem to be appropriate are submitted to single-blind peer-review by a minimum of two independent reviewers/experts. The authors are requested to nominate at least three individuals who are qualified to evaluate their paper. All recommended reviewers must have their present email addresses provided.

LANGUAGE

The manuscript should be written in the English language clearly and understandably. The manuscript should be proofread for proper spelling and grammar use. We shall promptly return any manuscripts that are not complete or are not in good condition.

PLAGIARISM & AI DETECTION

A well-established component of the editorial process is plagiarism and AI detection screening. Turnitin software will be used to verify all submitted manuscripts for plagiarism check.

OPEN ACCESS STATEMENT 

Asian Journal of English Language and Pedagogy is an open access, peer reviewed journal, which means that all users are allowed to read, download, copy, distribute, print, search or link to the full-texts of the articles.

SUMMARY

Authors must adhere to all these guidelines to ensure their article is accepted for the evaluation and publication process. Consistent formatting facilitates the review process and maintains the publication quality of each journal.