Generative Artificial Intelligence Declarations

1. ARTIFICIAL INTELLIGENCE POLICY FOR EDITORS 

1.1 Policy Overview and Editorial Responsibilities

The Journal of ICT in Education (JICTIE) is committed to the highest standards of publication ethics and takes all necessary measures to prevent publication misconduct. This Policy provides editors with clear guidelines regarding the responsible use of artificial intelligence (AI) tools while ensuring manuscript confidentiality, maintaining editorial independence, and safeguarding scholarly integrity. Editors serve as custodians of scientific and educational records and must exercise professional judgment that cannot be delegated to or supplemented by AI systems.

1.2 Manuscript Confidentiality and Technology Restrictions

Editors are strictly prohibited from uploading, inputting, or processing submitted manuscripts or any part of them into generative AI tools or AI-assisted systems. This restriction protects authors’ intellectual property, ensures confidentiality, and prevents potential data privacy violations, particularly when manuscripts contain sensitive or personal information.

Confidentiality applies to all internal editorial materials, including peer review reports, decision letters, correspondence, and discussions. Manuscript text, reviewer reports, and confidential documents must not be exposed to external AI systems. However, AI tools approved by the publisher may be used for non-content-related tasks such as general language polishing or administrative support.

1.3 Editorial Decision-Making and Professional Judgment

Editorial evaluation requires domain expertise, contextual understanding, and analytical judgment that AI systems cannot replicate. Editors must not use generative AI tools to analyze, evaluate, or make decisions regarding manuscripts at any point in the editorial process. AI-generated insights risk introducing superficial, biased, or inaccurate assessments that compromise the quality and integrity of the journal.

1.4 Oversight of Author AI Usage

Authors may use AI for language enhancement during manuscript preparation, provided that such usage is transparently declared before the References section. Editors should consider these disclosures while focusing primarily on scientific merit, methodological soundness, and educational value. Suspected violations of the journal’s AI policy must be reported to the editorial office at penerbit@upsi.edu.my with supporting evidence for further investigation.

1.5 Publisher-Approved Technologies

JICTIE implements identity-protected AI tools and preprocessing mechanisms that align with responsible AI principles. These systems support workflow activities such as plagiarism checks, manuscript completeness screening, and secure reviewer identification. Such tools are used strictly under professional supervision to complement, not replace editorial decision-making.

1.6 Policy Development and Editorial Training

JICTIE Editorial Board remains committed to ongoing learning regarding new AI technologies and their implications for scholarly publishing. Editors seeking clarification on policy interpretation or uncertain situations should consult the editorial leadership. This Policy will be reviewed periodically to ensure alignment with evolving AI capabilities and ethical standards.

2. ARTIFICIAL INTELLIGENCE POLICY FOR REVIEWERS

2.1 Policy Overview and Reviewer Responsibilities

Reviewers are vital to maintaining the rigor, confidentiality, and impartiality of the peer-review process. JICTIE provides this Policy to guide reviewers on acceptable and unacceptable uses of AI tools to ensure fair and ethical manuscript evaluation.

2.2 Confidentiality Requirements for AI Tools

Reviewers must not upload any part of a manuscript, including title, abstract, figures, tables, methods, or supplementary files, to generative AI systems. Doing so violates confidentiality, may breach copyright protections, and risks unauthorized disclosure of sensitive academic content. Confidentiality obligations continue indefinitely, regardless of publication outcomes.

2.3 AI Restrictions on Review Reports

Peer-review reports often contain confidential and identifiable information and therefore must not be processed through AI tools for editing, paraphrasing, or language improvement. Reviewers are personally responsible for the clarity, accuracy, and professionalism of their own assessments.

2.4 Scientific Evaluation and AI Limitations

Manuscript evaluation requires expert knowledge, methodological understanding, and critical reasoning beyond the capabilities of AI systems. Reviewers must independently assess study quality, interpretation of findings, and overall contribution to the field. AI tools should not influence or generate scientific judgments.

2.5 Author AI Disclosure Considerations

Authors may declare the use of AI for language enhancement. Reviewers should acknowledge such disclosures but base their evaluation solely on the manuscript’s scholarly quality. If a reviewer suspects undisclosed AI misuse that compromises research integrity, they should report their concern confidentially to the editor, not through AI-based verification tools.

2.6 Publisher-Approved AI Systems

The journal and publisher deploy proprietary AI-based tools that comply with ethical, security, and privacy standards to support editorial processes such as plagiarism detection. These systems are professionally monitored to prevent bias and maintain data protection.

2.7 Compliance and Reporting

Reviewers who violate the AI Policy may be subject to removal from the reviewer database and may be reported to their institution. Any uncertainties about Policy interpretation should be directed to penerbit@upsi.edu.my before taking further action.

3. ARTIFICIAL INTELLIGENCE POLICY FOR AUTHORS

3.1 Policy Overview

JICTIE recognizes that AI technologies can assist in research and manuscript preparation. This Policy outlines the responsible use of AI to maintain transparency, originality, and academic integrity.

3.2 AI-Assisted Writing and Language Enhancement

Authors may use AI tools to improve grammar, clarity, and language quality. However:

• AI usage must be declared in the manuscript before the References section.
• All AI-generated text must be reviewed, corrected, and validated by the authors.
• Authors bear full responsibility for the accuracy and integrity of their manuscript.

AI tools may support research processes such as modelling, data analysis, or information extraction, provided human oversight is maintained.

3.3 Authorship and Attribution

AI tools cannot be cited as authors or contributors. Authorship requires accountability, intellectual contribution, and the ability to defend the work, which only humans can fulfill.

3.4 Image and Visual Content Restrictions

Generative AI tools must not be used to create, modify, or enhance images, figures, or visual elements. Only standard adjustments such as brightness, contrast, or colour correction are permitted. Alterations that introduce new content or manipulate data are prohibited.

3.5 Research-Related AI Applications

AI tools inherent to research design (e.g., automated image analysis, machine learning models, educational assessment analytics) are allowed but must be fully documented, including model details, version numbers, equipment used, and processing parameters.

3.6 Compliance and Verification

The editorial office may request original images, raw data, or supporting documentation to verify compliance with this Policy. AI-generated graphical abstracts require prior written approval from penerbit@upsi.edu.my.

3.7 Enforcement

Noncompliance may result in manuscript rejection, retraction of published work, or other editorial actions. Authors seeking clarification on AI related matters should contact the Editor-in-Chief via penerbit@upsi.edu.my.