The Development of an Integrated Cloud-based System to Enhance Internship Management

Abstract

The internship program is commonly imposed as the partial fulfilment of a degree at the university level. It is a platform where knowledge and theory learned in the classroom can be applied to real working environments, indirectly preparing the students for their future careers. However, the increasing complexity of managing intern attendance and performance tracking in internship programs necessitates a streamlined and efficient solution. More attention should be paid to internship programs to meet the growing competitive job market's needs and fulfil the university requirements. This paper presents the development of E-Kehadiran, a web-based management system to address these challenges. The primary objective of this system is to enhance the accuracy and efficiency of attendance tracking and logbook submissions, thereby improving the overall management of internship programs. The development process involved creating a comprehensive use case diagram to identify and define the interactions between key actors: Super Admin, Supervisor, and Intern (Student). The system features robust functionalities including user registration, secure login, attendance management and logbook handling. Initial deployment and user feedback demonstrate that E-Kehadiran significantly improves administrative processes, ensures accurate record-keeping, and facilitates effective performance monitoring by university and company supervisors. This system fosters better communication and collaboration between educational institutions and industry partners, ultimately supporting the success and development of interns.